Tender documents
Template for a website
What tender documents for websites or web shops should contain
Small checklist for your tender
As an Internet agency, we are happy to take part in tenders for WordPress websites or WooCommerce shops and make you a binding fixed price offer.
Contents of the tender documents
Information that should not be missing from the specifications
In order to prepare a serious and complete offer, we need a lot of information beforehand. However, it doesn't usually have to be a specification sheet with 100 pages.
Type of tender is not relevant for now
The general requirements for a tender listed here apply to both public and restricted tenders. However, whether the tender comes from the public sector, an association or a company does not play a major role in our cost calculation and the information required.
Status quo and goals
- What goals are you pursuing with the new website or the new web shop?
- What are the current problems with the website -> what is the status quo?
- What do you want to improve in the future?
Time frame
- What time frame have you planned for the project?
- What are relevant milestones for you?
- Is there a fixed deadline, e.g. trade fair or similar?
Existing website
- Do you already have a website or webshop? If yes:
- Which functions and content should be adopted?
- What new functions and content will be added?
- What content types (news pages, press releases, team, locations, etc.) are there?
- Is the website or webshop connected to other systems or is this desired? If yes:
- Which systems are connected and what data is exchanged?
- Are there external agencies / contact persons for the connected software?
Web design
- What web design specifications already exist?
- Will the logo be adopted?
- Are colours, fonts and graphics adopted?
- What requirements do you have for the web design?
- Do you have reference pages that you like?
Search engine optimisation
- How important is search engine optimisation (SEO)?
- Should SEO be expanded?
- What SEO measures have already been taken?
- Do you have an external provider for SEO or do you have internal capacities?
- Do you want us to optimise existing content for search engines?
Hosting
- Where should the new web project be hosted?
- If hosting is excluded as an agency service, what are the requirements for hosting?
- What is the desired security level?
- Should the server be operated exclusively with green electricity?
- What are the performance requirements (website speed)?
- If hosting is not part of the tender, which provider should be used for hosting?
WordPress trainings
- Who should be trained for WordPress, when and how?
- Any experience with WordPress?
- How many people will be working on the site?
- Should the training take place remotely or on site?
Multilingualism
- Is multilingualism planned? If yes:
- Which languages should be made possible?
- Should all content be translated into all languages?
- How does the translation process work?
Accessibility, accessibility
- What accessibility requirements do you have?
- Are there any conditions that you have to fulfil?
- Which standards are relevant for you?
Data protection
- Is there an external/internal data protection officer?
- Who should create the privacy policy?
- Who checks the legal security of the website or web shop?
Structure
- Is there already a (menu) structure for the website or shop?
- If not, is this part of the tender?
- If so, should the agency review and optimise them?
Transfer content
- Is the entry of all content also part of the tender?
- If so, how is content transmitted?
- Should the content be optimised by the agency (see SEO)?
- Should images be edited or optimised by the agency?
Now
Without obligation take advice
Even if your tender documents do not correspond to the above sample, your enquiry is welcome!
